RECR 323 Chapter Notes - Chapter 4: Impact Event, Avail, Liability Insurance
20 Feb 2017
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Department
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2/19/17
CH 4: Providing the Event Infrastructure
- Intro
o Infrastructure in event context:
▪ Power needs, consultations w/suppliers, need for electricians/permits, covers to
protect ppl & lines
▪ Water for drinking, F&B prep., washrooms, partic., legis./backup supply to be
checked
▪ Sewage, existing lines/capacity, toilet req.
▪ Gas avail.
o Internal/external infrastructure
▪ Inc. phys./community supp. & coop.
o Event qual. of life:
▪ Trans. & parking access
▪ Ground trans./pub.
trans.
▪ Tech. & comm. systems
▪ Power, water, gas &
utility systems
▪ Safe & sanitary
conditions
▪ Facilities, venues,
housing & shelter
▪ Trained labor pool
▪ Pol./community supp.
- Transportation
o Depends on:
▪ Type/size of event
▪ Scope of pro. event coord. respons.
▪ Impact event has on surrounding community
- Trans. Needs Assessment
o Event coord. must id likely needs of gen. pop. of attendees/special needs
▪ Keep abreast of visa/entry req.
o Shuttle services
o Trans. of goods/supplies into event site
▪ Mtng planners ship mtng supplies to event site
- Ground Trans.
o How out-of-town attendees, spectators, guests will get about once they are @
destination
▪ Recurring/annual events have fewer op. challenges as trans. logistics have been
improved w/ea. event
▪ New/temp. events need special attn./pro. consultation
o Ground operators, trans. providers, destination mgmnt companies (DMCs), pro.
congress org. (PCOs) retained to secure/provide appro. equip., coord., & supervision of
on-site trans. services
▪ Offer local trans.
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o Address the following factors:
▪ Where
▪ When
▪ How many ppl
▪ Do they need to arrive/depart @ same time
▪ Will it be single trip/cont. loop
▪ Where will busses stage for pickup/park when @ the off-site location
▪ When should vehicles arrive for pickup @ both ends
▪ Where will vehicles pick up/drop off passengers @ both ends
▪ Will vehicles be accessible but secured during event
▪ Will drivers need to be fed
o Review traffic patterns
o Provide drivers w/maps, directions, parking passes
▪ 2-way comm.
▪ Group id signs
o Make loading area apparent/well lit
▪ Check credentials when ppl get on bus, not @ event
- Traffic Impacts & Implications
o Ex → One-way in/out traffic directions
o Work w/local auth. to arrange proper traffic mgmnt/control services & strategies
▪ Address the following:
• Site access/parking
• Pedestrian access
• Traffic flow
• Traffic control
• En-route traveler info.
• Traffic surveillance
• Traffic incident mgmnt/safety
o Creation of traffic control plan might be mandated prior to receiving permits/
permissions req. to stage event
o Safely sep. vehicular/pedestrian traffic
▪ Use signage
o Work w/municipal trans. auth. to tech. moderate traffic congestion
▪ Use website to advise travelers/attendees of road closures during event/
preferred routes
- Public & Mass Transit
o Encourage use of pub. trans. in event trans. plan/mktng plans
▪ Alleviates traffic congestion/reduces parking space
o Confirm sched., transit routes, drop-off/pickup areas, transit access to event site
▪ Promote it as preferred method to get to event
▪ Comm. ecological benefits of mass transit/commitment to healthy environ.
find more resources at oneclass.com
find more resources at oneclass.com
Document Summary
Infrastructure in event context: power needs, consultations w/suppliers, need for electricians/permits, covers to protect ppl & lines, water for drinking, f&b prep. , washrooms, partic. , legis. /backup supply to be checked, sewage, existing lines/capacity, toilet req, gas avail. & coop: event qual. of life, trans. & parking access: ground trans. /pub. trans, tech. & comm. systems: power, water, gas & utility systems. Transportation: depends on, safe & sanitary conditions, facilities, venues, housing & shelter, trained labor pool, pol. /community supp, type/size of event, scope of pro. event coord. respons. Needs assessment: event coord. must id likely needs of gen. pop. of attendees/special needs, keep abreast of visa/entry req, shuttle services, trans. of goods/supplies into event site, mtng planners ship mtng supplies to event site. Parking: think about, staging vehicles, accommodating standing vehicles, marshaling vehicles, parking vehicles in specific spaces, devel. effective parking plan/checklist. Developing a parking plan: encompass appro. ingress/egress routes, access for equip. /deliveries/emergency vehicles, assigned parking areas for vehicles/personnel.
