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Lecture 6

GRA 216 week 6

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Department
Graphic Communications
Course
GRA 216
Professor
Christopher Smyth
Semester
Fall

Description
October 7, 2013 GRA 216 Week 6 -litmus check does it make sense No logistics on midterm -50 mc, 1 mark each -everything from the slides mostly -very few from reading th -October 28 RFP due example of a question that will be on midterm: which of the following is not an example of “repeating themes about enterprise systems for printing, discussed in our lectures? Portability Slide 3 -small mistake could cause thousands of dollars -liable to difference in price online -talk about this when we talk about enterprise systems Slide 4 -how many colours, is it folded? -writing on a job order -pilling your estimating data out of a database Slide 4 -How many colours, is it folded? -Writing on a job order -Pulling your estimating data out of a database Slide 5 -Planning -making sure it makes sense -when is it needed by Slide 6 -Planning Sales people will pick up the phone and call you, bringing in the sales and commission based -client services is managing customer bases, making work when it comes in -project manger becomes a certified PMP  production coordinator is not the same as a project manager -make sure what is entered is correct, don’t just take their word for it -P and P certification -exams to be a certified project manager $100/hr -make sure what they’ve entered is accurate -don’t take their word for it -Centralized system? Bringing in the work Managing work once it’s in Slide 7 –Planning -CSR is not used anymore, back then mangers were not paid for overtime, everyone became mangers, companies got sued, so they changed the name - client services may not be directly involved -bad news travels fast, the least you can do is apologize -production mangers has to organize all docs and have a kick off meeting with everyone -usually sale done at a direction level -depends on job and structure -bad news should travel fast -make sure customers know right away if a job goes wrong -do a quick check to see if you can open the file what version is it? Slide 8 – Planning -production is responsible for making sure all the communication from internal goes external -when you order print jobs, you can ship 4% more or 4% less because not everything goes over… for capturing and recording production variances -responsible for making sure the communication from internal go external -give customer info right away for a print job allowed to give 4% more or less  Do a quick check to see if you can open the file o What version is it?  Responsible for making sure the communication from internal go external  Give customers information right away  For a print job you’re allowed to give 4% more or 4% less Slide 10-Planning Online production management tool -used to organize job -keeps track of emails and who you’ve contacted -economical for small worker -great for about 6 people -PODIO online production tool -tracking -used to organize a job Slide 11-Planning Examples of production/ project management sites -can also be used to track deliverables -what kind of environment do you want  What kind of environment do you have? Slide 12-Planning -how to be a successful planner -don’t say let me get back to you on that, know everything -develop your own system to organize example: colour code, write it down -don’t lie or be rude -don’t want to be a perfectionist because you’ll be working till dawn and it’s a lot of work -lots of patience -sometimes 90% is good enough  Have to know at what stage each product is at  Need to have patience and organizational skills Slide 13 –Purchasing -as a project manager you get certified to stand out and become a purchaser -looking at new things and negotiating -buying things the company needs, make sure things are FSE certified, making sure the vendors don’t bail on you -you get certified if you’re a purchaser -responsible for buying what the company needs -FC certified  You have to get certified if you’re a purchaser  Responsible for buying what the company need o FSC certified Slide 14-Purchasing -who contacts who  Figure out who sits where and who reports to who Slide 15- Purchasing -centralized vs. decentralized  something that costs here is not the same that costs regional example: papers cheaper in Quebec then in BC -centralize the big economical things -decentralize things such as purchasing cameras -up to you to save as much money as you can -decentralize for freelance skill set and photography -important where you buy this from  Up to you to save as much money as you can  Decentralize for freelance skills set and photography  Important where you buy this from Slide 16 –Purchasing -companies will give you a signing authority people can buy things for a certain amount, bigger things the VP will buy -sustaining your advantages by negotiating -most companies will give a signing authority  balance in who can buy what -need to know what you’re working in as a leader -PM skills not always transferable -negotiating better deals with suppliers  Most companies will give a signing authority o Balance in who can buy what  Need to know what you’re working in as a leader  PM skills not always transferrable  Negotiating better deals with suppliers Slide 17-purchasing -make sure your vendors are certified -keep track of vendors, and make sure you have a back up vendor Slide 19-Purchasing -what’re people buying -smart purchasing will help you survive -vendors will contact you saying they’d like to be on your preferred vendor list -custom sheet/ roll size -striving to get stuff at an economical rate consistently  Smart purchasing will help you survive  Vendors will contact you saying they’d like to be on your preferred vendor list  Striving to get stuff at an economical rate consistently Slide 18  Big companies will have 1 person in charge of buying paper Slide 19  What is it exactly you’re buying?  Want a PMP in charge of installing the press  Want to make sure you’re getting a good deal Slide 20  With toner you’re stuck to the ink from that manufacturer  Traded printers only sell to other printers Slide 21 -cheaper to buy another skill of paper and hold onto it -have to pay for inventory -have to do forecast and planning for how much you’re go
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