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chapter 17.docx

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University of Calgary
ACCT 301

Chapter 17 whilst maintaining records during the bookkeeping process, human error could occur quite easily, and as such, it becomes necessarily important to spot the errors and correct them accordingly. There are various types of errors that may occur, and each is classified under one of the following categories: 1. Omission – a transaction is not recorded at all 2. Error of commission – an item is entered to the correct side of the wrong account. 3. Error of principle – an item is posted to the correct side of the wrong type of account. 4. Error of original entry – an incorrect figure is entered in the records and then posted to the correct account 5. Reversal of entries – the amount is correct, the accounts used are correct, but the account that should have been debited is credited and vice versa. 6. Addition Errors – figures are incorrectly added in a ledger account. 7. Posting Error a) an entry made in one record is not posted at all b) an entry in one record is incorrectly posted to another 8. Compensating errors – two equal and opposite errors leave the trial balance balancing 9. Trial balance errors – a balance is omitted, or incorrectly extracted, in preparing the trial balance. The Correction of Errors The Trial Balance Many of us believe that the trial balance forms the bases of summarizing all the debits and credits of the company’s nominal ledger and journal entries in order for us to simply pull out the data to reproduce the profit and loss account and the balance sheet. While that is so, it is further used to spot any errors that usually cause the trial balance not to balance. In other words we find that the debits are larger than the credits or vice versa. The following methods are often used to find and correct these errors and to further test the accuracy of the accounts. Obviously compensating errors are the hardest to spot since they couldn’t affect the balance of debits and credits on the trial balance. Suspense Accounts Errors are often corrected by the use of journal accounts or through the use of a suspense account when the trial balance does not balance. Basically a suspense account is a temporary account that may be used to correct any mistakes at the year- end or whilst preparing the draft accounts. An accountant may also use it when he is not sure of where to post a transaction. Errors 6, 7, and 8, mentioned above, require a suspense account to correct them; otherwise only a journal entry is necessary. Trial balance errors do not require journal entries or a suspense account, it is simply amended. Suppose a company revalued an asset and the accountant wasn’t sure whether he had to create a revaluation reserve or not. The accountant may open a suspense account and debit it with the balance on the provision for depreciation account. Once the accountant realizes that he should actually create a revaluation reserve account, he would simply credit the suspense account and debit the revaluation reserve. As such the suspense account is closed off, and the error is corrected. When tackling examination questions involving the correction of errors, one must pay attention to the following points. 1. Deal with the errors in order and mark those that affect the balancing on the trial balance, as these would require a suspense account. 2. Then open a suspense account, if the trial balance shows that debits are more than credits, one must credit the suspense account with the difference, otherwise debit the suspense account with the difference. 3. Adjust the suspense account with the necessary amendments until the debits equal the credits on both sides of the account. Please note however, that it is necessary to make sure that you debit or
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