Tips for chairing a meeting:
1. Open the meeting with a short summary of the objectives
2. Quickly review any business from the previous meeting.
3. Consistently use appropriate “rules of order” for meeting.
Roberson’s Rules of order(1915),most referenced source
Less formal meetings means a less formal rules for order
Chair always controls who speaks
Motions are made and seconded by attendees
Discussion on motions is controlled by chair
Repeat any motions to ensure that everyone has heard
End meeting with a summary of what was accomplished
Stick to the agenda
Get to know the attendees before the meeting
Start and end on time
Active meeting participants are more likely to complete assigned tasks
Attach “action items” to all assigned tasks with attendee responsible and date required for
Arrange next meeting with everyone present.
Summarize discussions and decisions
List possible items for next meeting
Ensure all decisions are recorded in writing
End on a positive note
Dealing with trouble makers:
As a chair you are responsible to the group, so that time is well …
It is important to not just ``cope``with a troublemaker, when the occasion arises,you must
sometimes deal with them very firmly.
Dealing with trouble makers…The “Dominator” Description: always right,plow over people,arrogant
Attendees: standup for yourself
Don’t let balance of power to swing to the “Dominator”
Watch for disinterest from other attendees and move on if necessary
Dealing with trouble m