Class Notes (838,541)
Canada (510,933)
UOIT (1,700)
Business (220)
Lecture

Business Communications - Module 22

3 Pages
103 Views
Unlock Document

School
Department
Business
Course
BUSI 1020U
Professor
William Thurber
Semester
Winter

Description
Module 22: Writing Formal Reports Business Communication March 24 2012 How should I organize my Time? - Write pars as soon as you can. - Spent most of your time on sections that support your recommendations - Being by analyzing and identifying your purposes and audiences: PAIBOC will help you decide on the length, structure, organization, content and language of your report. - Use a timeline to plan work on the whole project; start with your report due dates; and work backwards, establishing realistic dates for each process and product. - Draft the important sections early. Report Body Introduction - Pulls the reader into the situation. - Contains a statement of purpose and scope. o Purpose: Identify the organizational problem the report addresses, the technical investigations it summarizes, the rhetorical purpose(s): to explain, to analyze, to evaluate, to solve and to recommend. o Scope: Identify the topics the report covers. When you define the scope, you contain the content of the report: If the report is to examine only advertising, then readers cannot fault the report for not considering other factors. o Limitations: Limitations usually arise because time or money constraints3 don’t permit full research, and such limitations make the recommendations less valid, or valid only under certain circumstances. o Assumptions: Assumptions are statements whose truth you assume and that you use to support your conclusions and recommendations. If they are wrong, the conclusion will be wrong too. o Methods: Here writers describe how they found the report data: what they observed, whom they chose to survey, interview, and how, when and where respondents were interviewed. Background and History - Although current audience for the report probably knows the situation, reports are filed and then consulted later. - The history section might cover many years or it could be much briefer, covering the immediate situation. Findings - Findings section of the report provides the proof of your position. - Here you present the facts, gathered through primary and secondary research to demonstrate that your conclusions are accurate and your recommendations inevitable. - Spend most of your time composing, rewriting and revising this section. - Pay particular attention to the organization: you want to frame the situation, and your solutions, to influence your readers to your point of view. How do I draft the Report? - start in the middle: write the body first, then draft the ending sections; then write the beginning parts of the formal report: the summary and transmittal. The report ending Conclusions and Recommendations - All communication is an act of creation: after all, when we make meaning, we create order out of chaos. - Because formal reports are so lengthy, they use a great deal of repetition for reinforcement. - Therefore, the ending sections do not introduce any new information; your conclusions and recommendations concisely and clearly summarize information covered in the body. - You may present your conclusions in paragraphs or single sentences, depending on how full an explanation you have offered in the body, and on your reader’s expectations. - If your readers will find your recommendations expensive, difficult or controversial, give a brief rationale paragraph after each recommendat
More Less

Related notes for BUSI 1020U

Log In


OR

Join OneClass

Access over 10 million pages of study
documents for 1.3 million courses.

Sign up

Join to view


OR

By registering, I agree to the Terms and Privacy Policies
Already have an account?
Just a few more details

So we can recommend you notes for your school.

Reset Password

Please enter below the email address you registered with and we will send you a link to reset your password.

Add your courses

Get notes from the top students in your class.


Submit