ACC M115 Lecture Notes - Lecture 18: General Ledger, Subledger, Petty Cash
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Solve the following QS and Exercises from your textbook in chapter 8.
QS 8-1
Internal control objectives
An internal control system consists of all policies and procedures used to protect assets, ensure reliable accounting, promote efficient operations, and urge adherence to company policies. Evaluate each of the following statements and indicate which are true and which are false regarding the objectives of an internal control system.
| ____ | 1. | Separation of recordkeeping for assets from the custody over assets is intended to reduce theft and fraud. |
| ____ | 2. | The primary objective of internal control procedures is to safeguard the business against theft from government agencies. |
| ____ | 3. | The main objective of internal control procedures is best accomplished by designing an operational system with managerial policies that protect the assets from waste, fraud, and theft. |
| ____ | 4. | Separating the responsibility for a transaction between two or more individuals or departments will not help prevent someone from creating a fictitious invoice and paying the money to herself or himself. |
QS 8-2
Cash and equivalents
Choose from the following list of terms/phrases to best complete the following statements.
| a. | Cash |
| b. | Cash equivalents |
| c. | Outstanding check |
| d. | Liquidity |
| e. | Bank reconciliation |
| f. | Current assets |
| ____ | 1. | The category includes currency and coins along with amounts on deposit in bank accounts, checking accounts, and savings accounts. |
| ____ | 2. | The term __________ refers to a companyâs ability to pay for its near-term obligations |
| ____ | 3. | The __________ category includes short-term highly liquid investment assets that are readily convertible to a known cash amount and sufficiently close to their due dates so that their market value is not sensitive to interest rate changes. |
QS 8-3
Internal control for cash
A good system of internal control for cash provides adequate procedures for protecting both cash receipts and cash disbursements. Identify each of the following statements as either true or false regarding this protection.
| ____ | a. | A basic guideline for safeguarding cash is that all cash receipts be deposited weekly or monthly. |
| ____ | b. | A voucher system of control is a control system exclusively for cash receipts. |
| ____ | c. | A basic guideline for safeguarding cash is to separate the duties of those who have custody of cash from those who keep cash records. |
| ____ | d. | A petty cash system is not a control procedure for safeguarding cash. |
QS 8-4
Petty cash accounting
| 1. | The petty cash fund of the Brooks Agency is established at $150. At the end of the current period, the fund contained $28 and had the following receipts: film rentals, $24; refreshments for meetings, $46 (both expenditures to be classified as Entertainment Expense); postage, $30; and printing, $22. Prepare journal entries to record (a) establishment of the fund and (b) reimbursement of the fund at the end of the current period. |
| 2. | Identify the two events from the following that cause a Petty Cash account to be credited in a journal entry. |
| ____ | a. | Fund amount is being reduced | |
| ____ | b. | Fund amount is being increased | |
| ____ | c. | Fund is being eliminated | |
| ____ | d. | Fund is being established |
Exercise 8-13A
Documents in a voucher system
Match each document in a voucher system in column one with its description in column two.
Document
| 1. | Purchase requisition |
| 2. | Purchase order |
| 3. | Invoice |
| 4. | Receiving report |
| 5. | Invoice approval |
| 6. | Voucher |
Description
| ____ | A. | An itemized statement of goods prepared by the vendor listing the customerâs name, items sold, sales prices, and terms of sale. |
| ____ | B. | An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded. |
| ____ | B. | An internal file used to store documents and information to control cash disbursements and to ensure that a transaction is properly authorized and recorded. |
| ____ | C. | A document used to place an order with a vendor that authorizes the vendor to ship ordered merchandise at the stated price and terms. |
| ____ | D. | A checklist of steps necessary for the approval of an invoice for recording and payment; also known as a check authorization. |
| ____ | E. | A document used by department managers to inform the purchasing department to place an order with a vendor. |
| ____ | F. | A document used to notify the appropriate persons that ordered goods have arrived, including a description of the quantities and condition of goods. |
Exercise 8-14B
Record invoices at gross or net amounts
Piere Imports uses the perpetual system in accounting for merchandise inventory and had the following transactions during the month of October. Prepare entries to record these transactions assuming that Piere Imports records invoices (a) at gross amounts and (b) at net amounts.
| Oct. | 2 | Purchased merchandise at a $3,000 price, invoice dated October 2, terms 2/10, n/30. |
| 10 | Received a $500 credit memorandum (at full invoice price) for the return of merchandise that it purchased on October 2. | |
| 17 | Purchased merchandise at a $5,400 price, invoice dated October 17, terms 2/10, n/30. | |
| 27 | Paid for the merchandise purchased on October 17, less the discount. | |
| 31Paid for the merchandise purchased on October 2. Payment was delayed because the invoice was mistakenly filed for payment today. This error caused the discount to be lost. Please provide all the answer thank you |
