THM 503 Study Guide - Summer 2018, Comprehensive Midterm Notes - Cardiff, Page 3, The Culture
12 Oct 2018
School
Department
Course
Professor
THM 503
MIDTERM EXAM
STUDY GUIDE
Fall 2018
Tour and Company Management Week 1 Lecture 1 September 4, 2018
THM503 3:00P - 6:00P
L. Cardiff
Page 1 of 1
November 13th – Field Trip
• National Ballet of Canada Work Shop (in Scarborough – 155 Nantucket Blvd)
• Takes 50 minutes on TTC
• Meet at 10 Dundas at 1:30P
o In Scarborough by 2:30P – tour till maybe 4:00P
o Back by 5:00P
• Massive shop
o Only theatres arts company that does everything in house
o Mix paint, build sets, costumes, props, dance floors
o Storage
Tour Book Assignment
• Parts 1, 2, and 3 have due dates throughout the semester – the 4-7th parts will be included
in the final due date
o However, you can still submit parts 4-7 to Bridget to get feedback
• Part 1 due next week – HARD COPY
• Note: company mandate – who you are, what you are, what your values are, and some
background
Touring – are you ready?
• 5 signs you aren’t ready
o You haven’t practiced
▪ You need a solid show – a strong, consistent idea that can stay the same
while adapting to different environments
▪ Your cast and crew need to work together to make the show flow
• Load-in
• Travel
• Run of show
▪ Need to make a schedule
o You don’t have other avenues for making money
▪ Merchandising
o You aren’t drawing a crowd
▪ Are you going out to find a new market? Are you targeting specific
markets?
▪ How can you make you show more marketable?
o You aren’t ready to leave the comforts of home behind
▪ You will be living out of a suitcase/on a tour bus/in hotels
o You don’t have a game plan
▪ Don’t understand how to choose venues, contacts, etc.
▪ Understanding how to research, how to determine if your show is tourable,
how to budget the tour
find more resources at oneclass.com
find more resources at oneclass.com
Tour and Company Management Week 2 Lecture 2 September 11, 2018
THM503 3:00P - 6:00P
L. Cardiff
Page 1 of 3
The Planning Process for Touring
• Executive, Artistic, and Admin staff, and Board of Directors discuss touring options
o Have a show, have a desire to tour
o This is a non-profit model
o Get all of the decision makers in a room and talk about touring
▪ Should definitely include Marketing staff
▪ Board of Directors should have fiscal and best-practices oversight for the
benefit of the company
o Discuss…
▪ Why do we want to tour?
▪ Can we do it right now or should it be a future plan?
▪ Does the organization have an operational budget (a season) or a project-
based budget (single show)? This will affect the budget and funding of the
tour
o Decide to tour and proceed with planning, or decide not to tour
• Decide to tour: Develop tentative touring plans either in-house or with your agent
o What to tour?
▪ Will that show be attractive to presenters?
o When, where, and for how long?
▪ The presumption is that no one has come to you asking for you to bring
your show to them – you must find your own presenters
▪ Based on your overall cycle – how quickly you can amass the finances,
resources, and people to go on tour
o Anticipated costs of touring
▪ Dollar figure
▪ Physical cost – do you have the right people? Are they experienced
enough? Will there be enough people left “at home” to manage the rest of
your season?
o What fees will be charged?
▪ Having an agent makes this part easier – they can identify how much you
are worth
▪ There is a difference between being presented and self-presenting
• Presented: your presenter (theatre/venue) will offer you a fee (they
give you money) and some perks (ie. Accommodation or some
travel), they will negotiate some perks for themselves
• Self-presented: you rent a theatre/venue (you give them money),
they may provide some tech labour or FOH/BO labour or you can
do it yourself, and you keep the profits
• Identify potential presenters. Can they afford your artistic product?
o Either the product is affordable, or it is not affordable and you can either revise
the product to make it more affordable or realize that touring is not feasible for
this year
• If affordable: Touring plan is “confirmed” – prepare for booking process
• Note: CINARS – Presenting festival in Montreal
find more resources at oneclass.com
find more resources at oneclass.com
