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MGTA36H3 Study Guide - Midterm Guide: Jerky, Flip Chart, Segue

Course Code
J Howard
Study Guide

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1. Prepare with the audience in mind: What are the members expecting to get
out of the presentation?
2. Have reasonable objectives.
3. Arrive early to set up the room, get out materials, and welcome attendees.
4. Define objectives, agenda, and ground rules.
5. Use a variety of learning opportunities, making the event as experiential as
6. Use a variety of learning tools
7. Present information in small chunks giving opportunity for questions.
8. Adhere to time constraints.
9. Keep things moving.
10.Draw conclusions and create action.
If you are leading a team presentation, it will be your responsibility to organize
speakers, to assign the parts, and to oversee all presentations. You will usually be a
presenter as well, but as the leader you will be expected to keep things moving
before, during, and after the presentations. When determining the parts of a
presentation, it is important to keep the following questions and points in mind:
a) How much time do you have for each part?
b) What should be the order of material?
c) Who are strong/weak presenters?
d) As leader, you should sum up and lead the
question-and-answer section.
e) Make sure you have given adequate preparation
time for rehearsing and revising.
1. Size counts: videoconferences are best suited to small, geographically
disbursed groups.
2. Have a backup plan if things malfunction. Consider an audio conference
3. Make proper introductions. Ensure that each participant is visible when he
or she is introduced.
Pitfalls to Avoid:
Appearing to be
Holes in presentation
Poor timing

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4. Establish a facilitator to run the meeting and make sure the agenda is
followed. He or she will also make opening and closing remarks.
5. Watch the remote locations. When the room is equipped with monitors for
both the remote and local sites, don`t watch yourself. Focus your
attention on the person speaking.
6. Pay attention to grooming.
7. Show consideration for others. Speak in a normal tone of voice a consider
slight audio delays when replying.
Getting to Know Your PAL
Your business presentation will probably fall into one of three types of purposes:
informative, persuasive, or special occasion. Before beginning preparation of your
presentation, first decide which type it will be.
The INFORMATIVE Speech: The informative speech is given to share
information with others. Your objective is for the information to be related as
clearly and effectively as possible. Material should be interesting enough to
capture listener`s attention and retain the information.
The PERSUASIVE Speech: The persuasive speech is used to generate
action by the audience or to influence behaviour. Persuasive speeches can
use a logical approach, feeling and emotion, or the speaker`s creditability to
appeal to the audience. A successful persuasive speech will draw from all
three depending on the speaker`s style and the audience analysis.

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SPECIAL OCCASION Presentations: These presentations can include
anything from a welcome speech, an introductory speech, an acceptance
speech or an exit speech.
Before composing a speech, you should spend time developing an audience profile.
When you are able to choose a topic yourself, knowing who composes the audience
will let you select the subject that interests as many members as possible. The best
source of information about your audience will be the program organizer.
Developing the Audience Profile: Before preparing your speech, you will
develop an audience profile, including demographics, psychographics, attitudes,
learning styles, and identification of the decision makers.
Demographics include audience characteristics such as age, education,
occupation, socioeconomic group, and marital status. These factors will affect
the way you use language, the information you choose to include,
illustrations and examples, and humor if you are including any. The more
details you have about your audience, the less risk there is of offending
anyone or of including too little or too much information. In a business
situation, you need to know who will be in the audience. When developing an
audience profile, include the following demographics:
Males/females and a % of each
Age ranges
Income levels
Education levels
Where do they live?
Where do they work?
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