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Midterm

CIS 150 Exam 3.pdf

2 Pages
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Department
Business
Course Code
BUS 150
Professor
Maryann Barber

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Description
Purpose Selecting a Cell/Range • To save time, executes faster than manual work • Find and Select → select → current region • Macro can eliminate need for human intervention • Can use existing criteria range or prompt user to input criteria • Macro can automate a task you seldom do Entering Data/Formatting Font/Widening a Column • Allows giving associates, not proficient in excel, hard tasks Sub NameAndCourse() Security: Macros can get viruses ' Enabling Macros: prompts when opening workbooks with macros ' NameAndCourse Macro • Do you trust source of macro? ' o Opening Macro-Enabled Workbook brings up security ' Keyboard Shortcut: Ctrl+n content & asks if you want to enable macros 'Range("A1").Select • Trust Center → Trusted Locations (you can add new ones) ActiveCell.FormulaR1C1 = "Ana Gil" o If a workbook with macros is placed in a “Trusted Range("A2").Select Location” macros are automatically enabled ActiveCell.FormulaR1C1 = "CIS150" o i.e Template folder, XLSTART folder Range("A1:A2").Select Saving Macro-Enabled Workbooks: save workbook as macro enabled Selection.Font.Bold = True workbook with extension .xlsm Selection.Font.Italic = True • Macro Enabled Workbook → Default: Macros come disabled With Selection.Font .Name = "Arial" Naming .Size = 11 • No spaces, must start with a letter .Strikethrough = False o Allowed: underscore, letters, numbers .Superscript = False Shortcut Keystrokes .Subscript = False • Shortcut Key (Optional): 52 options [any one letter, uppercase .OutlineFont = False (shift) or lowercase] .Shadow = False • If you create shortcut key that is same as shortcut key you use as.Underline = xlUnderlineStyleNone something else, then when macro is in memory its shortcut .ThemeColor = xlThemeColorLight1 will take precedence over default use of it (Ctrl + C) .ThemeFont = xlThemeFontNone • Do not use as a shortcut key, a letter you use for another shortEnd With Storing in “This Workbook” Columns("A:A").EntireColumn.AutoFit • Macro is in memory only when the current workbook is open Range("A3").Select • Specific macros (only used for 1 workbook) End Sub Storing in “Personal Macro Workbook”:Always in memory & hidden Refining/Editing Recorded Macros • First time use, creates Personal.xlsb workbook in XLSTART Sub NameAndCourse() • Workbooks in XLSTART are open every time you run excel ' • Generic macros, available to any workbook at any time ' NameAndCourse Macro Recording ' • Do not record what you type until you complete entry ' Keyboard Shortcut: Ctrl+n • Do not record commands until you execute the command, i.e. it does not record opening a dialog box or switching tabs Range("A1").Select • ActiveCell.FormulaR1C1 = "Maryann Barber" Developer tab on the left: how much time left Range("A2").Select • Bottom left button that if you click it, it will stop recordActiveCell.FormulaR1C1 = "CIS150" • Do not forget to stop recording Range("A1:A2").Select • Each macro recorded will go one beneath the other Selection.Font.Bold = True New module sheet vs existing module sheet Selection.Font.Italic = True • If macro is recorded in same session → same module sheet With Selection.Font • If you close the workbook and open it again (started a new End With= "Arial" session), macros you record will go in new module sheetColumns("A:A").EntireColumn.AutoFit o If you want it on same module sheet, copy and pasteRange("A3").Select and delete module2 sheet End Sub Absolute Recording: • Range (“A1”) Select Relative Recording: ActiveCell.FormulaR1C1 = "Maryann Barber" ActiveCell.Offset(1, 0).Range("A1").Select • Range (“A1”) means select cell that looks likeA1 (single cell) • Offset: Relative Reference, how many rows and/or columns you need to move from previous cell o Coordinates: i.e. (3,2) move 3 down and 2 right; (-1,-2) move 1 up and 2 left • Click relative references for it to use relative references, otherwise it will default to absolute o Put in personal macro workbook o Whatever cell is active before macro is the cell you start to type the macro in o Select cell beneath when done and stop recording Commands • Changes in format can be changed directly in command lines • Changes made to macro affect other commands, i.e.check ranges Comments • Do not affect a macro/are ignored • Asingle quote begins a comment • Comments are in green Sub…End Sub • Need sub-statement • Every sub needs and N sub, n sub ends macro • If you change the name, change the sub-statement Debugging Changing Cells • Looking for a logical error • Picks up initial entries in these cells & you can change them • Debug Menu → Debugging program to edit codes • Put in defined names for cells, so that you can easily identify o F8 → executes another line of code what you are changing • Use debug command to step through macro • You can change more than one group of cells at a time • Logic of macro isn’t executing correctly, debug to find error o You can prevent changes by checking off the box • If it is syntactically incorrect, then it cannot execute the code o Every scenario needs to be edited --------------------------------------------------------------------------------- o Summary Button: create summary report or pivot table Data Validation: Validated as entered, validate calculations, FormulaAuditing • i.e. zip codes, phone numbers
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