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Word Session 1.docx

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Computer Science

Word Session 1 Session 1.1: The Word Window Starting Words (pg. 490)  The benefits of using Word is to: o Adjust margins & spacing o Create columns & tables o Revise & make corrections  Nonprinting characters gives a better visual representation of details you might have missed, such as extra spacing between words/paragraphs, ended a paragraph etc. o ¶ means the end of a paragraph o • means the spacing between words  AutoCorrect fixes errors: o Ex. “adn” to “and”  Red lines appears if you have spelt a word wrong or input two of the same word in a row  Contextual spelling error occurs when Word doesn’t detect errors such as using “You’re instead of Your” or using “too instead of to”. These errors are represented with a blue line  Grammar check, a green line occurs when a grammar error occurs  Paragraph spacing is the spacing above and below a paragraph  A paragraph can be: o A group of words that are many lines long (like paragraph is suppose to be) o A single word o A blank line  Paragraph spacing is measured in points. A point is 1/72 of an inch  Line spacing is the spacing between lines in a paragraph (See how each line is spaced by a certain amount in the doc)  Single spacing, which is measured by 1.0. However all the other spacing are measured by multiples of 1.0. The default line spacing value is 1.15  Double spacing is measured by 2.0. (2 x 1.0)  Margins are the ruler like figures on the side and top of a document Session 1.2: Formatting a Document Creating Effective Documents  When creating a document, there are things that should be considered such as: o Who is the target audience? o What do they need to know? o How can your doc change the opinion of the audience?  When presenting your information in your documents, make sure it is clear and to the point. This will get your message across to the readers Changing Page Orientation  Portrait Orientation (default page orientation) is when the page is tall and not wide. This orientation is commonly used for reports, letters and other formal doc  Landscape orientation is when the page is turned side-ways. It is used to match with the pictures Aligning Text  Text effects are letter enhancements to make it standout. These enhancements include shading, shadow, reflection etc.  Left alignment: By default, Word will have text run along the left margin, with text being right ragged or uneven  Right alignment: The text would run on the right margin, with left ragged on the left.  Center alignment: Text will centered in the center, and the text would be left & right ragged  Justified alignment is when the lines are contains full text and there is no ragged in the sentences *think about a newspaper*. In this case, there is often a lot of words that are going to be hyphenated. Session 8.1: Customizing Word and Automating Your Work Understanding Picture Compression  Pictures has a default compression of 220 pixels per inch (ppi) when added to a doc  Compressing pictures removes pixels  Obviously the more you stretch the picture, the difference in quality there will be Adding a Shape with Text  Adding shapes in your doc draws interest and attention  Callouts are shapes containing text and lines. The lines are used to point at other things in the doc Creating a Watermark  A watermark is when a text or graphic is shown in-front or behind existing text Inserting Text boxes  Text boxes can be used to make pull quote and sidebars  Pull quotes is when Text boxes contains a COPY text (not cut and paste) from the doc  Sidebars contains additional information that is not contained in the doc Session 10.1: Master Documents What is a Master Document?  A master document is a container that contains subdocuments.  A master documents helps maintain and organize multiple subdocuments as a long document Working with Master Documents  The advantages of working with master documents are: o Consistent formatting across elements  Using the same style of headers, footers and other formatting elements throughout your master doc o Accurate numbering  Number’s the master document and all subdocuments by page number, heading numbers and figure numbers.  When a doc is deleted Word will automatically re-assign the page number o Accurate cross-referencing  Referencing figures such as figures or tables in subdocuments o Complete table of contents and index  Allows you to easily make a table of content and index for a master documents o Faster editing  Changes made to the master documents will change all the same info in the subdocuments and vice versa Working in Outline View  Outline view allows you to see the various heading levels,  Outline view allows you to view and work with as many as 9 levels of headings Creating a Master Document  When creating a master document, you can break up parts of the document into subdocuments or insert existing files as subdocuments  After creating a master document, you can them open, edit and print the subdocuments individually Inserting Subdocuments  When inserting subdocuments into the master documents, a link is created to link from the master document to the subdocuments  Subdocument text appears within the master document at the point where you inserted your text  In Overview, a subdocument will appear and sometimes a locked icon appears  A locked icon indicates that the text can not be changed and all the ribbon options are disa
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