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Business Communications - Module 19

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BUSI 1020U
William Thurber

Module 19: Synthesizing and Documenting Information Business Communication March 14 2012 How do I summarize Information? - Read and listen for meaning; then write a synopsis, paraphrase or précis. - When you summarize, you condense the data you’re hearing or reading. Summarizing Documents - Pre-read, skim and scan the article, document, or visual. - Identify and analyze the context, use PAIBOC analysis to answer. o What’s the medium? o What’s the purpose of the document? o Who’s the intended audience? o Who wrote it? o How does the writer develop the argument, or thesis? o When was it published? o What’s the language level? - Find the thesis, or main idea which is usually in the introduction. - Read the concluding paragraph. - Find the topic sentences that control each paragraph. - Look for proof. - Set the text aside and jot down or cluster an overview of the material: note (1) the main idea, (2) medium, (3) the author’s name, (4) an example or proof, (5) your questions about the material. - Reread the document to ensure your summary information is correct. - Find the answers to your question. - Record all biographic data if you are using the summary in your report or presentation. - Ask a peer or friend to check your summary against the original text. - Add anything relevant. Summarizing Oral Communications - Listen for understanding; identify and analyze the context. o Pre-read the topic. o Listen for an overview. o Identify the speaker’s purpose o Identify the speaker’s expectations of the audience. o Listen for the thesis o Identify and analyze the organizational pattern. o Listen for the proof. o Listen for the points of emphasis. o Listen for the close o Read the handouts, or supplementary material if provided. o Note your questions o Ask questions - Jot down or cluster an overview of the material: (1) the thesis/main idea, (2) the speaker’s name, (3) evidence and examples, (4) points of emphasis, (5) the conclusion. - Check your summary for accuracy. - Add any relevant information. Paraphrasing - You put information you’re recording or reporting into your own words, while keeping the integrity of the meaning. - You write a précis when you paraphrase and summarize inf
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