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Business Communications - Module 27

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BUSI 1020U
William Thurber

Module 27: Managing the Interview Process Business Communication April 1 2012 What’s the best interview strategy? - Prepare so that you get what you want. - Develop an overall strategy based on your answers to these 3 questions: o What do you want the interviewer to know about you? (pick about 2-5points) o What disadvantages or weaknesses do you need to minimize? o What do you need to know about the job and the organization to decide whether to accept this job if it is offered to you? What to Wear? - Should be at least as formal as the clothing of the person likely to interview you. - When the interview is scheduled, ask the person who invites you whether the company has a dress policy. - If you’re interviewing for a management or office job, wear a business suit in a conservative colour and a season-appropriate fabric. - If you’re interviewing for a position that involves working, visiting or supervising muddy or ditty sites, wear sturdy clothes that suggest you’re willing to get dirty. - Consider the corporate culture. - Choose comfortable shoes. - Take care of all the details What Details Should I think about? - Decide what you’ll wear, how to get there, and what you’ll bring with you. How to Get there? - If you’re going to a place you haven’t been before, do a practice run at the same time of day your interview is scheduled for. - On the day of the interview, leave early enough so that you’ll get to the interview 15 minutes early. What to Bring to the Interview? - Bring extra copies of your resume. - If your campus placement office has already given the interviewer a data sheet, present the resume at the beginning of the interview. - Bring something to write on, something to write with and a typed list of the questions you want to ask. - Bring copies of your work or a portfolio. You don’t need to present these unless the interview calls for them, but they can be very effective. - Bring the names, addresses, and phone numbers of your references if you haven’t already provided them. - Bring complete details about your work history and education, including dates and street addresses, in case you’re asked to fill out an application form. What Notes to Take - During or immediately after the interview, write down the details: o The name of the interviewer, or all the people you talked to, if it’s a group interview or an office visit. o The traits/facts the interviewer seemed to like best about you. o Any negative points or concerns that came up that you need to counter in your follow- up letter or phone calls o Answers to your questions about the company o Details you’ll want to include in your follow-up thank you letter. What should I practise before the interview? - Practise everything, and often; practice builds confidence. - Rehearse everything you can. - Ask a friend to help interview you and tape the interview. - Saying out loud is surprisingly harder than saying them in your head. How to Act - There’s no point in assuming a radically different persona, if you do, you run the risk of getting into a job that you’ll hate (though the persona you assumed might have loved it.) - To increase your confidence, review your positive personality traits and accomplishments – the things you’re especially proud of having done – in writing. - Every interview repeats the advice that parents often give: sit up straight, don’t mumble, look at people when you talk. Parts of the Interview - Every interview has an opening, a body and a close. - In the opening ( 2- 5 minutes), good interviewers will try to put you at ease. o Might open with easy questions about your major or interests. o Others open by telling about the job or the company. - The body of the interview ( 10 minutes to an hour) is an all-too-brief time for you to highlight your qualifications and find out what you need to know to decide if you want to accept a second interview. o Expect questions that allow you to showcase your strong points o Questions that probe weaknesses evident from your resume. o Will also try to sell you on the company and give you an opportunity to ask questions. - In close of the interview ( 2 – 5 minutes), the interviewer will usually tell you what happens next. o Close with an assertive statement How Should I answer Traditional Interview Questions? - Choose answers that fit your qualifications and your interview strategy. o Use the company name during the interview o Support their claims with specific details o As
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