Textbook Notes (362,879)
Canada (158,081)
English (43)
ENG1131 (5)
Chapter 6

Chapter 6 ENG1131.docx

4 Pages
Unlock Document

University of Ottawa
David Sacks

Chapter 6 Informal Reports Determining the Purpose There are two main kinds of informal reporting, and the one you use will depend on your purpose in writing: 1. The informational report:  Gives the facts of a situation  Often in a regular schedule (ex. Monthly sales report) 2. The analytic report:  Problem-solving report o Analyzing a situation and recommending a certain course of action. Planning the Report  Determine at the outset exactly what type of person you are addressing.  Decide on the precise reason or reasons for writing the report o Including the results you hope to gain from it.  Work out in exact terms the subject of your study.  Don’t spend time on areas of marginal importance or on details that the reader won’t care about. Choosing the Best Order Two considerations will determine the best order for a report: 1. What is the most important information?  For an analytical report o Likely to be the conclusion drawn from the investigation or the recommendations for solving a problem.  For an information report o May merely be a summative statement  Construct a hierarchy of information or ideas  The information you select as being most important will become your key points. 2. What is the reader’s likely reaction?  Reader will typically be interested in the information Direct and Indirect Organization 1. Direct order  When the reader will be pleased or interested, put the key points before your explanation of how you reached them. Purpose  Key Points  Discussion of Findings 1 2. Indirect order  When the reader will de displeased or skeptical.  Build gradually toward the conclusion or recommendations Purpose  Discussion  Key Points Elements of the Report Purpose  Open with a short statement of purpose.  If the method of obtaining information is important, you can include the method in the introductory statement. Key Points  If there are a number of recommendations, list them with the most important first.  May also want to summarize the main findings that support the conclusion.  May find it easiest to write this section last. Discussion of Findings  Show how the facts lead to the conclusions Methods of organizing the body of the report are as follows: Order of importance  Follow the direct approach again.  Make a new section and heading for each point or finding Classification or division  Divides a topic into classes or component parts. When classifying or dividing the subject  Do incorporate all relevant information within the categories you have devised.  Don’t let information overlap categories.  Don’t put vastly different amounts of information in each of the categories. Chronological order  Groups information according to time periods.  Don’t choose this orde
More Less

Related notes for ENG1131

Log In


Don't have an account?

Join OneClass

Access over 10 million pages of study
documents for 1.3 million courses.

Sign up

Join to view


By registering, I agree to the Terms and Privacy Policies
Already have an account?
Just a few more details

So we can recommend you notes for your school.

Reset Password

Please enter below the email address you registered with and we will send you a link to reset your password.

Add your courses

Get notes from the top students in your class.