Chapter 7 ENG1131

46 views4 pages
Published on 16 Apr 2013
School
University of Ottawa
Department
English
Course
ENG 1131
Professor
1
Chapter 7 Formal Reports and Proposals
The Four R’s of Planning
The first step in planning any writing is to think about the reason for writing and
about the receiver.
Assessing the Reason for Writing and the Receiver
Formal reports are usually less personal than informal ones.
Omitting the personal I or we.
o Business writers are increasingly using these pronouns in formal
reports to produce clearer and more forceful writing.
Determining Restrictions
Limitations:
1. Finances
2. Personnel
3. Time
Deciding on Research
Some ways to start your research:
1. Brainstorming
By yourself or with a colleague.
Jot down all the questions you can think of.
2. Tree diagramming
Assume the subject is the trunk and add as many large and small
branches.
3. The five Ws approach
Who, What, Where, When, Why?
4. The three Cs approach
Components how can the subject be divided?
Change what are the changed or changing elements of the subject?
Context what is the larger issue or field into which this subject fits?
Teamwork and Collaborative Communication
Principles you need to observe to enhance teamwork:
1. Build an effective team
If possible, limit the size of the team to three or four members.
Assign and assume responsibilities so that leadership and group
interactions are clearly defined and understood.
2. Create schedules and meet deadlines
Make sure all team members are aware of the final date, and stay on
schedule.
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Document Summary

The first step in planning any writing is to think about the reason for writing and about the receiver. Assessing the reason for writing and the receiver. Formal reports are usually less personal than informal ones. Omitting the personal i or we: business writers are increasingly using these pronouns in formal reports to produce clearer and more forceful writing. Some ways to start your research: brainstorming. Jot down all the questions you can think of: tree diagramming. Assume the subject is the trunk and add as many large and small branches: the five ws approach. Who, what, where, when, why: the three cs approach. Principles you need to observe to enhance teamwork: build an effective team. If possible, limit the size of the team to three or four members. Assign and assume responsibilities so that leadership and group interactions are clearly defined and understood: create schedules and meet deadlines.

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