TSM3501 Lecture Notes - Lecture 5: Human Resources, Flowchart
8 May 2018
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MODULE 5 – PLANNING & SCHEDULING EVENTS
The nature of a planned event:
• Limited duration and special purpose
• Unique blend of setting programme,
management, participants and customers
• Experiences and generic appeal
• Cultural and economic significance
• Businesses, agencies and organizations
• Forces and trends
• Professionalism
• Programming and scheduling
• Venues/settings
Management Fundamentals:
• Planning and research
• Organizing and coordinating
• Human resources
• Financial and physical resources
• Budgeting, controls, risk management
• Marketing and communications
• Impact and performance evaluation
Event Plan: a logical sequence of planning steps that cuts down risks and increases the chances of success
STEP 1: EVENT DEFINITION AND FEASIBILTY
Receive/Iitiate idea The 6 W’s: What?, Whe?, Why?, Where?, Who? , How?
Feasibility:
• Demand?
• Competence and practical in an operational & financial sense?
• Are the resources identified, justified in relation to the benefits of the event?
STEP 2: PLANNING AND ORGANISATION:
1. Appoint co-ordinator (Asset or Liability?)
2. Establish aims/objectives (Focus upon quantitative &
qualitative outcomes)
3. Formalise structure and responsibility
STEP 3: DETAILED PLANNING AND SCHEDULING:
• Detailed Plaig Resource/Prootio Plas, Task Uit Checklists, Risk Assesset & Cotigecy Plas,
Pre/Post-event Procedures (opening/shutdown), Rehearsals & Briefings, Check & Double Check)
• Schedulig Deciding when to initiate tasks, by whom & whose responsibility)
find more resources at oneclass.com
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Document Summary
Limited duration and special purpose: unique blend of setting programme, management, participants and customers, experiences and generic appeal, cultural and economic significance. Management fundamentals: planning and research, organizing and coordinating, human resources, financial and physical resources, businesses, agencies and organizations, forces and trends, professionalism, programming and scheduling, venues/settings, budgeting, controls, risk management, marketing and communications. Event plan: a logical sequence of planning steps that cuts down risks and increases the chances of success. Step 2: planning and organisation: appoint co-ordinator (asset or liability?, establish aims/objectives (focus upon quantitative & qualitative outcomes, formalise structure and responsibility. Step 3: detailed planning and scheduling: detailed pla(cid:374)(cid:374)i(cid:374)g (cid:894)resource/pro(cid:373)otio(cid:374) pla(cid:374)s, task u(cid:374)it checklists, risk assess(cid:373)e(cid:374)t & co(cid:374)ti(cid:374)ge(cid:374)cy pla(cid:374)s, Pre/post-event procedures (opening/shutdown), rehearsals & briefings, check & double check: scheduli(cid:374)g (cid:894)deciding when to initiate tasks, by whom & whose responsibility) By all stakeholders, is the ideal evaluation: positive and negative comments can, optimise future effectiveness and efficiency.
