ACC 210 Lecture Notes - Lecture 4: Debit Card, Direct Deposit, Bank Reconciliation

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School
Department
Course
Chapter 4 ACC
• Fraud
o Dishonest act by an employee that results in personal benefit to
the employee at a cost to the employer
o Three factors that contribute to fraudulent activity
â–Ş Opportunity
â–Ş Financial pressure
â–Ş Rationalization
• Sarbanes-Oxley (SOX) Act
o Applies to publicly traded US corporations
o Required to maintain a system of internal control
o Corporate executives and boards of directors must ensure that
these controls are reliable and effective
o Independent outside auditors
â–Ş Must attest to the adequacy of the internal control system
o Created the Public Company Accounting Oversight Board
(PCAOB)
• Internal Control
o Methods and measures adopted to
â–Ş Safeguard assets
â–Ş Enhance accuracy and reliability of accounting records
â–Ş Increase efficiency of operations
â–Ş Ensure compliance with laws and regulations
o Principles of internal control activities
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2
â–Ş Establishment of responsibility
• Control is most effective when only one person is
responsible for a given task
• Establishing responsibility often requires limiting
access only to authorized personnel and then
identifying those personnel
â–Ş Segregation of Duties
• Different individuals should be responsible for
related activities
• The responsibility for record-keeping for an asset
should be separate from the physical custody of that
asset
â–Ş Documentation Procedures
• Companies should use prenumbered documents,
and all documents should be accounted for
• Employees should promptly forward source
documents for accounting entries to the accounting
department
â–Ş Physical Controls
• Television monitors and garment sensors to deter
theft
• Alarms
• Safes, vaults etc
â–Ş Independent internal verification
• Records periodically verified by an employee who is
independent
• Discrepancies reported to management
â–Ş Human resource controls
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