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ENG 3300 Study Guide - Final Guide: Lowkey, Project Manager, Tuff

Course Code
ENG 3300
Study Guide

of 13
Grigsby ENG 3300 Spring 2015
Final Exam Study Guide
Technical and Professional Writing
I. Modes of Discourse (EDNA)
A. Exposition
1. attempts to explain a subject, how it works, & how it relates to something else
2. relies on concise (clear) language to express facts
3. may analyze the facts it presents
4. appeals to readers understanding rather than emotions
5. widely used in technical and professional writing
B. Description
C. Narration
D. Argumentative
II. Technical writes consider
A. Audience: May be readers who are not experts in the subject
1. Writing process questions:
a) Who is my audience?
b) Are they experts or not?
c) Internal versus external audience?
d) How does the audience inform “how much knowledge you convey” in your
e) How much information is too much?
B. Purpose : Enables readers to use a technology or understand a process or concept
1. Writing process questions:
a) What do I want my audience to do with the information I write?
b) What are the ethical implications of how I write?
C. Tone: attitude a writer expresses toward the subject and his or her readers
1. Depends on purpose, situation, context, audience, etc.
Grigsby ENG 3300 Spring 2015
Final Exam Study Guide
2. Word choice, introduction, and title contribute to tone
3. Use an objective, not a subjective tone because information conveyed is more
important than writers voice
4. Writing process question:
a) Is my writing clear and concise?
D. Style: Direct and utilitarian, emphasizing exactness and clarity
1. Writing process question:
a) Am I avoiding unnecessary figure of speech?
b) Do I rely too heavily on the passive voice?
c) Am I avoiding affectation, i.e., jargon
5 steps to successful writing
III. preparation
A. establish primary purpose
B. assess your audience (or readers) and the context
C. determine the scope of your coverage
D. select the appropriate medium
IV. research
A. primary research: gathering of raw data compiled from interviews, direct observation,
surveys, experiments, questionnaires, and audio/video recording
B. secondary research: gathering information that has been analyzed, assessed, evaluated,
compiled, or otherwise organized into accessible form
V. organization
A. select appropriate method of development
B. outlining: breaks large or complex subjects into manageable parts
C. Consider layout and design: visuals, headings, list, etc.
VI. writing
A. write rough draft
Grigsby ENG 3300 Spring 2015
Final Exam Study Guide
1. expand outline into paragraphs, w/o worrying about grammar, refinements of
language or punctuations
B. introduction can be written last
C. conclusion ties the main ideas together and emphatically makes a final significant point
1. final point can be a recommendation
VII. revision
A. check data for accuracy, completeness, and effectiveness in achieving your purpose and
meeting your readers’ needs and expectations
B. trim extraneous information
C. proofreading
Page Layout & Design
VIII. Visuals & Document Structure : Effective technical writing relies on visuals and an appealing
structure to achieve clarity
IX. White space: makes material easier to read by emphasizing the material that it separates from the
rest of the text
A. Chunking with headings and/or bullets
1. Using headings effectively
a) Lower-level headings indicate subtopic within a larger topic
b) Make headings concise but specific enough to be informative
c) Headings at same level have equal importance, similar function (parallel
d) Do not leave heading as final line of a page
2. Additional guidelines
a) Avoid bullet points in headers
b) Vary font size, formatting of headers to convey necessary contrasts with
body text
c) Make margins consistent
X. Ordering