ADM 1370 Lecture Notes - Lecture 11: Railways Act 1921, Emv
Class 11
Review: Formula Auditing
• Show Formula
o In the formula auditing group, click show formulas
o Alternatively, you can use the following key combination: Hold Ctrl & Press ~
• Trace cells the provide data to a formula (precedents)
o Select the cell that contains the formula for which you want to find precedent cells
o To display a tracer arrow to each cell that directly provides data to the achieve
cell, on the formula tab, in the formula auditing group, click trace precedents
• Trace formulas that reference a particular cell (dependents)
o Select the cell for which you want to identify the depended cells
o To display a tracer arrow to each cell that is dependent on the active cell, on the
formula tab, in the formula auditing group, click trace dependents
Review: Relative & Absolute Cell References
• Relative cell references
o Cell addresses that are adjusted as a formula containing these addresses is copied
within the spreadsheet
▪ Used by default in most spreadsheet calculations
o I.e. B6 copied over two columns to the right will become D6
o I.e. K12 copied over one column to the left and one row above will become J11
• Absolute cell references
o Cell addresses that stay fixed & are not adjusted as a formula is copied
▪ Used when the formulas should always use the value in a particular cell
▪ Used for constant values (I.e. sales tax rate etc…)
o I.e. $B$6
• Mixed cell reference
o Cell addresses where either the row or the column is fixed
o I.e. $B6 refers to a cell address where the column is fixed to B but the two can
increase or decrease as the formulas is copied vertically
o I.e. J$11 refers to a cell address where the column can vary as the formula is
copied horizontally but the row is tied to 11
Summarizing Data through Subtotals & Grouping
• Subtotals
o Excel provides a number of features that enable you to organize large groups of
data into more manageable groups
o Data in a list can be summarized by inserting a subtotal
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