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Lecture

Chapter 13.docx

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Department
Human Resources
Course Code
MHR 405
Professor
Shannon Reilly

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Chapter 13: Organizational Change and Development Challenges leading to change are globalization, hyper-competition and demanding customers, the increasing diversity of the workforce, continuing technological innovation, and demands for higher levels of moral and ethical behaviour FIRST AND SECOND ORDER PLANNED CHANGES Planned organizational change is the process by which organizations move from their present state to some desired future state to increase their effectiveness. Change that is intentional and goal-oriented. Research: Organizational (individuals) survival and effectiveness require that organizations (people) change well before a crisis hits them. Expecting the unforeseen means that leaders view their organizations as open systems and continually scan and monitor their internal and external environments for potential challenges and opportunities. First Order, incremental (development) change: involves adjustments in systems, processes, or structures with the purpose of maintaining or developing the organization. -Improvement of a skill or method. -Fine tuning of organization -Small improvements -“status quo is never an option, you’re either moving forward or you’re being left behind” Second Order, discontinuous(transformational) change: change in which the organization moves to a radically different and sometimes unknown, future state. -Revolutionary rather than evolutionary -Judith Chapman calls it , “gamma change” -Most difficult type of change as it can dramatically change organizational culture, mission, goals, structure, and leadership. TARGETS OF CHANGE (1)Changing the Organizational Structure: (OS) is how an organization’s work is designed and how departments, divisions, and the overall organization are designed. -The manner in which the organization changes their OS, such as restructure, downsize, merge with another company, form strategy alliances, or outsource part of their operation. -Downsizing: managers streamline the organizational hierarchy and lay off managers and workers to reduce bureaucratic costs. It is a way to quickly reduce labour costs. Might experience negative outcomes: increase workload, decreased family functioning, isolation. -An organization’s structure is defined by how tasks are formally divided (differentiation) and coordinated (integration) -Mergers and Acquisition:often involve downsizing. Smooth and problematic merger depends on degree to which senior managers take necessary steps to blend the cultures of the merged companies. The HR department plays an important role in the success of a merger as does open communication and a carefully crafted culture change program. (2&3)Changing the Organization Technology, Work Processes, and Tasks: competitive factors often require organizations to introduce new equipment, tools, or automation. -in addition to redesigning jobs, organizations have been trying to change entire work processes -techniques such as TWM, reengineering (Michale Hammer, J.Champy: redesign how tasks are bundled into roles and functions to improve organizational effectiveflexible manufacturing have become common targets of change in response to increasing competition and demands for cost reduction and quality. (4) Changing People’s attitudes to the organizational culture: pattern of basic assumptions that are considered valid and that are taught to new members as they way to perceive, think and feel in the organization. -Culture change takes much longer than structural change because it requires re-examination of corporate values. CHALLENGES TO EFFECTIVE CHANGE MANAGEMENT The more one is able to understand individual reactions and causes of resistance to change the better able one will be to address the concerns and barriers and be able to work with them, and even turn them into positive forces in the change process. Individual Reactions against Organization Change: -people often react to change as a rational response based on self-interest. -Many centre around the notion of reactance- a negative reaction that occurs when individual feel that their personal freedom is threatened. -Refer to employee reaction as resistance to change. Fear of Unknown -uncertainty, especially a problem when there has been little communication about the change. Fear of Loss -Employees may fear that they will lose something of value, either material or psychological – “direct cost”. -May fear job loss, reduction in status, perceived as less expertise, departure of meaningful interpersonal relationships. Fear of Failure -Employees fear that changes will result in increased workloads or increased task difficulty and they may question their own competencies for handling these. -Fear that performance expectations will be elevated following the change, and they may not measure up. Fear that the change itself might fail. Reluctance to Break -Change requires habits or routines be broken and that we move outside of our comfort routines zones into ambiguous territories. -(Donald Sull) active inertia: when managers get trapped by success and tend to respond to the most disruptive changes by accelerating activities that succeeded in the past. Selective Perception -When we receive information that does not fit with the mental model we have created we either filter it out or ignore it. Cynicism -Cynicism does not result from self interest, misunderstanding or low tolerance for change. -“loss of faith in the leaders of change based on a history of change attempts that have not been successful” – “change fatigues” -peoples perception and reactions to their jobs and changes are shaped by information from other people in the work environment -Overcome this type of resistance, managers have to acknowledge past mistakes, legitimize the causes of concern, and invest time and energy to rebuild trust and keep their promises. *behind page 2 INDIVIDUAL REACTIONS TO CHANGE ADDRESSING REACTIONS TO CHANGE (KOTTER AND SCHLESINGER) ORGANIZATIONAL REACTIONS TO CHANGE Force Fields Analysis – Lewis Force Field. ORGANIZATIONAL RESISTANCE TO CHANGE Research: Canadian survey exploring barriers to successful change management: 82% indicated that organizational resistance to change was the number one barrier Limited Focus of Change Change targets are too limited and the related departments, people, processes are not aligned making it difficult for implementation to succeed Conflicting team Norms If Desired organizational change is seen to conflict with any of these norms or expectations, resistance will become evident. Conflicting Formal organizational systems and processes may inadvertently act as barriers to Organizational change. Such as company policy, selection, training, and reward system, unless Structure these structures are altered people will continue to behave in the old way. MANAGING ORGANIZATIONAL CHANGE AND DEVELOPMENT “What can organization leaders do to recognize these barriers, address them, and successfully manage change in spite of them?” Lewin’s Force Field Analysis Model -Based on the idea of force field analysis which contends that a person’s behaviour is the product of two opposing forces; one force pushed towards preserving the status quo and the other force pushes for change. -When the two opposing forces are approximately equal, current behaviour is maintained. For behavioural change to occur, the forces maintaining the status quote must be overcome, by increasing the forces for change, reducing the forces for status quo or a combination. Unfreezing the status quo: involves encouraging individuals to discard old behaviours by shaking up the equilibrium state that maintains the status quo. -By unfreezing individuals accept that change needs to occur. Eliminating rewards for current behaviour and show it is not value anymore. -“creating a sense of urgency” , “creating readiness for change” Moving: new attitudes, values and behaviours are substituted for old ones. -Organizations initiate new options and explain the rationale for the change, and provide training to develop new skills - employees should be given the overarching vision for the change so they can establish their roles. Refreezing: new ways of operating such as new attitudes, values and behaviours are established as the new status quo - Changes in the reward structure are often needed to ensure that the organization is not rewarding the old behaviours and the new ones. -After change is introduces, work and listening needs to continue to ensure that old habits do not creep in again and new habits fit the changing realities. ADDRESSING INDIVIDUAL REACTONS AGAINST CHA
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